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2011 Constitution

FORDINGBRIDGE HISTORICAL SOCIETYFOUNDED NOVEMBER 1957RULES OF THE SOCIETY1.The Society shall be known as the Fordingbridge Historical Society.2.Its Objects shall be to promote interest in all aspects of local and national history. To this end, the Society shall arrange a programme of winter lectures and summer outings. It may also initiate or participate in any appropriate local activity which the Committee deems to be in accord with the aims of the Society.3.The Society may affiliate to the British Association for Local History and to any other appropriate organisation as decided by the Committee.4.Membership of the Society shall be open to anyone having an interest in the Society.5.Honorary Members of the Society shall be persons of distinguished service to it. The award of Honorary Membership shall be confirmed at the AGM.6.A President may be elected at the AGM. This appointment does not on its own entitle the holder to voting rights.7.Officers of the Society shall be:ChairmanSecretaryHon.Treasurer Vice ChairmanAssistant Secretary8.The Society shall be managed by a Committee comprising the Officers together with not more than eight other members. The quorum shall be five, of whom two shall be ordinary members. The Committee shall be elected annually at the AGM. The Committee shall have the power to co-opt members for the current year to fill any vacancies.9.The Chairman has no vote, but may exercise a casting vote if required.10.The Committee shall have the power to form Sub-Committees as may be required, such Sub-Committees to report back to the Committee.11.Nominations for the Committee must be in writing, proposed and seconded by members and agreed by the nominee. Nominations must be received by the Secretary not less than 14 days before the AGM.12.The Annual General Meeting shall be held in October; the quorum shall be 25 members or 20% of membership, whichever is the lower; 21 days’ notice of the meeting shall be given to all members.13.Annual Subscriptions shall be determined by the Committee, and shall be paid by the date of the AGM. A membership card will be issued and a register of members maintained by the Secretary. Only paid-up members may vote at meetings. A member whose subscription has not been paid by 1st January will be deemed to have resigned from the Society.14.Visitors may attend lectures and a reasonable charge may be made.15.Outings. Bookings can only be accepted if accompanied by the fee, which can only be refunded in exceptional circumstances. Guests may be brought on payment of the same fee as members plus a reasonable administration charge.16.The Honorary Auditor shall be appointed at the AGM. The Auditor must not be a member of the Committee.17.Accounts. The financial year of the Society shall be 1st August – 31st July. The audited accounts shall be presented at the AGM by the Hon. Treasurer. The Committee shall determine at which financial institution the funds of the Society shall be deposited. Cheques shall be signed by the Hon Treasurer and countersigned by either the Chairman or the Secretary; in the absence of the Hon. Treasurer the two officers shall sign.18.An Extraordinary General Meeting may be called at the request in writing of 25 members, or 20% of the membership, whichever is the lower. The purpose shall be stated and only that matter discussed at the meeting. The meeting shall be convened not later than 28 days from the date of receipt of a request for such a meeting.19.Winding Up. Should the Society be wound up, any funds after payment of outstanding debts shall be held in trust for up to two years, the trustees to be appointed by the retiring Committee. Failing the revival of the Society, monies held in trust may be transferred to the organisations deemed by the trustees to be most in sympathy with the aims of the Society.20.The Rules of the Society may only be amended by resolution at the AGM or a special extraordinary meeting called for that purpose.October 2011